Project Overview
Suite of n8n automation workflows built for UK education and care-sector clients. Automates student registration, course enrolment, WhatsApp notifications, Google Sheets synchronisation, and email triggers, reducing manual administrative work by 80%+ across multiple organisations.
Each workflow is purpose-built for a specific client process, connected via REST APIs, Google Workspace, WhatsApp Business API, and Moodle REST. The suite demonstrates production-grade automation architecture with idempotency guards, error handling, and per-record batch processing.
Each workflow is purpose-built for a specific client process, connected via REST APIs, Google Workspace, WhatsApp Business API, and Moodle REST. The suite demonstrates production-grade automation architecture with idempotency guards, error handling, and per-record batch processing.
The Challenge
UK education and care organisations rely heavily on manual administrative processes, spreadsheet data entry, manual email sends, copy-pasting between systems. These repetitive tasks consume staff time, introduce errors, and create delays in student access to services. Existing off-the-shelf tools do not integrate with custom LMS platforms or sector-specific workflows.
The Solution
Designed and deployed multiple n8n workflows connected to client systems via REST APIs, Google Sheets service accounts, SMTP, and WhatsApp Business API. Each workflow handles a specific administrative pipeline end-to-end, with status flags ensuring idempotency and batch processing nodes preventing API overload.
Key Features
- Student registration automation from Google Sheets to LMS
- Course enrolment with dynamic course ID lookup
- WhatsApp Business API notifications for student milestones
- Google Sheets bidirectional sync for real-time status updates
- Moodle REST API integration for legacy LMS platforms
- Automated email triggers for onboarding and payment reminders
- Error handling with retry logic and failure notifications
- Batch processing to respect API rate limits
- 80%+ reduction in manual administrative work across clients
Results & Impact
Achieved 80%+ reduction in manual administrative work across multiple UK education and care clients. Student onboarding pipelines that previously took hours now complete automatically within minutes. WhatsApp notification workflows improved student engagement and reduced missed deadlines. Google Sheets sync eliminated double data entry between systems.